The Arbaeen pilgrimage in Karbala, Iraq, is one of the world’s largest annual gatherings, presenting significant logistical and safety challenges. A primary concern is locating missing individuals, particularly vulnerable people, where traditional methods like public announcements are often slow and inefficient. This paper introduces CrowdGuard, an integrated web-based platform designed to streamline the process of finding lost people. The system leverages a scalable PHP and MySQL backend and integrates GPS tracking for real-time location data, QR-code-based identification for rapid verification, and crowdsourced reporting to engage the public in search efforts. The platform features a bilingual user interface and uses OpenStreetMap and Google Maps APIs for dynamic mapping. The system was tested during the Arbaeen pilgrimage. The evaluation demonstrated high efficiency, with the system processing and displaying new missing person reports in an average time of 45 seconds. It achieved a high location accuracy of ± 15 meters. CrowdGuard provides a robust, scalable, and effective solution that significantly improves upon traditional methods for managing lost person incidents in large-scale events. The system’s success highlights its potential for deployment in other mass gatherings to enhance public safety.